Mobile-First Real Estate Management System for the MENA Region
A comprehensive scalable real estate solution featuring AI-powered contract scanning and region-specific tools for the MENA market.
Project’s overview
Mulki is a feature-rich, custom-built, and mobile-first real estate solution that consolidates financial tracking, contract management, task automation, and tenant relations into one scalable system tailored for the nuances of the MENA market.
Our client
Ibrahim Said, a businessman from Jeddah, Saudi Arabia. He has gained deep insight into the challenges real estate owners face through his work in construction.
From the beginning, the Mind Studios team clearly understood what we were trying to achieve with our project. I appreciated how the team handled everything, and we’re already discussing what’s next.
Key pain points the system reduced
Despite Saudi Arabia’s mobile-first culture, many property owners relied on manual processes. This resulted in misplaced documents, untracked expenses, and inefficient workflows.
Workflow
How we built a future-ready real estate system
To support digital transformation in the real estate sector, we delivered a scalable platform tailored to local regulations, user needs, and long-term business growth.
Challenges
Our solutions for the core user segments
After analyzing the market, we identified several core user segments — each with unique operational challenges. By aligning our solutions with these specific needs, we built a comprehensive, modular platform capable of evolving over time.
Landlords managing multiple properties
Disorganized tenant management: Tracking lease terms, payment statuses, and documents manually created frequent errors and confusion.
We adopted an agile, modular architecture, allowing us to integrate additional features with minimal disruption.
We also streamlined communication and payment scheduling to reduce administrative overhead and human error.
Features that made it possible
Automated tenant management
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Consolidates tenant data, lease terms, and payment statuses in a single dashboard.
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Eliminates the need for manual spreadsheets, giving landlords better visibility across multiple properties.
Notifications and task management
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Alerts for contract renewals, rent due dates, and maintenance tasks.
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Prevents missed deadlines and reduces back-and-forth communication.
Automatic payment schedules
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Generates personalized calendars based on each lease agreement.
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Ensures timely reminders and smooth cash flow for landlords and tenants alike.
Individual owners and
portfolio managers
Limited visibility into financials: Without centralized reporting, it was nearly impossible to assess revenue, expenses, and overall performance.
Complex localization requirements: In regions where numbers read left-to-right but the text is right-to-left, formatting errors were common.
Our tech team implemented region-specific UX guidelines to handle Arabic text and numeric displays correctly.
We also created a real-time financial dashboard to aggregate all revenue and expense data, providing detailed insights at a glance.
Features that made it possible
Real-time financial tracking
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Instant access to revenue, expenses, and outstanding balances.
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Improves budgeting accuracy by consolidating financial data from multiple properties.
Advanced analytics and reporting
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Offers performance metrics, revenue trends, and data-driven insights.
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Enables informed decision-making and simplifies strategic planning.
Property owners handling legal paperwork
Standardized rental contracts: Saudi Arabia mandates a strict template, usually paper-based. Manually transferring details was prone to errors and time-consuming.
Our tech team developed an AI-driven contract scanning feature to extract essential information automatically.
We thoroughly aligned everything with government-approved lease formats, minimizing risk of non-compliance.
Features that made it possible
AI-powered contract scanning
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Uses machine learning (ML) to capture key data directly from paper documents.
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Reduces onboarding time and repetitive manual data entry.
Users requiring sharia-compliant financial planning
Scheduling and compliance: Our client needed a system that could accommodate Islamic financial practices, including calendar alignment and timely billing.
Our team integrated the Islamic Hijri calendar, respecting local financial norms and ensuring accurate reminders.
Features that made it possible
Islamic Hijri calendar integration
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Schedules rent due dates and other payments according to the Hijri calendar.
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Maintains consistent financial planning in line with Sharia requirements.
Results we achieved
Launched as an MVP in September 2022, Mulki quickly gained traction among Saudi property owners.
Our partnership with Mulki is still ongoing. Satisfied with the initial impact, the client continues to collaborate with Mind Studios on feature enhancements, further scalability optimizations, and new market opportunities within the MENA region.
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